CHAPTER VI THE LEADING STRUCTURES OF THE UNIVERSITY GENERAL PRINCIPLES
UMPCD is made up of the Faculty of Medicine, the Faculty of Dentistry, the Faculty of Pharmacy and the Faculty of Midwives and Medical Assistants. In the University structure there is the Department of Postgraduate Studies and Training in the Residency.
The Rector represents legally the University in relation with third parties and fullfils the executive management of the Uinversity.
The President of the Senate represents the Senate in relation to the Rector or with third parties.
The University Senate represents the university community and is the highest decision and deliberation forum at the level of the University, being also responsible for the general development strategy of the University.
The Administration Council ensures the operational management of the University and implements the strategic decisions of the University Senate.
The complaints and notices regarding the violation of the university ethics are dealt with by the Comission of Professional Deontology and Ethics.
The Quality Assurance and Audit Department functions under the direct command of the Rector; by the Rector’s command it monitors the way of implementing the decisions of the Senate or the Administration Council and the Rector’s decisions and instructions and proposes methodologies for the improvement of their implementation. The Quality Assurance and Audit Compartiment is just under the Rector’s command, to whom it delivers the requested pieces of information, without the right of decision on the supervised problems.
The Quality Assurance and Evaluation Committee, run by the Rector or by a person designated by the Rector, draws up and coordinates, in compliance with the laws, the quality assurance policy in the University.
- The following committees function under the command of the Senate:
- The Committee for Master and License Studies;
- The Committee for Doctoral Studies;
- The Committee for Postgraduate Sudies and Training during Residency;
- The Committee for Scientific Research;
- The Committee for Student Problems;
- The Committee for the Financial Budget;
- The Committee for European and International Cooperation.
- Every committee is run by one president.
- The responsibility and the modus operandi of the committee are decided upon by the Senate.
The Senate represents the University’s highest governing authority. The Senate adopts the University Charter, all necessary measures to implement university autonomy, as well as the University’s general development strategy. The Senate monitors all the levels of administrative activity through its committees. The Rector ensures the proper functioning of the Senate’s committees in terms of logistics and administration.
The structure of the University Senate has the following characteristics:
- The Senate is made up of the representatives of the faculties within the University, elected according to the faculties’ representation ratio in the University Senate;
- The representatives of the faculties in the University Senate are in proportion of 75% teaching staff and 25% students.
The Senate shall hold regular meetings, periodically, but not rarer than once every two months, and in intermittent meetings whenever needed. The Senate may be convened by the Rector, the President of the Senate or by at least a third of the members of the Senate.
The Senate may be convoked with at least 7 days before the date of regular meetings, and with at least one day before an intermittent meeting. The convocation will be accompanied by the distribution of the daily agenda and by an informational material regarding the issues to be discussed. In case this material is missing, he who has convened the Senate shall inform the Senate in this regard.
The Rector or a Vice-Rector appointed by the Rector must be present at the Senate meetings.
The agenda is decided on by the President of the Senate. The Rector’s motions are required to be part of the agenda. The individual motions may also be included in the agenda with the approval of the Senate.
The Senate’s meetings are run by the President of the Senate, and in his/her absence, by a member of the Senate delegated by the President of the Senate.
The Senate is legally assembled in the presence of at least two thirds of its total members. Guests of the President of the Senate or of the Rector may participate in the Senate’s meetings, without voting rights, with the agreement of the Senate.
The debate of each issue on the agenda usually finishes through the adoption of a decision or a resolution.
The decisions of the Senate are taken through an open nominal vote. Exceptions are made during the selection of the governing structures, all decisions relating to individuals and other situations decided by the Senate, when a secret vote is used.
The vote cannot be expressed through proxy or delegation under any circumstances.
The Senate makes decisions with the favourable vote of the majority of its present members, with the exception of situations in which the law or the Charter indicate otherwise.
The Senate’s decisions are registered in the minutes of the meeting, signed by the President of the meeting and by the Rector or his/her representative and are executory.
A bonded casebook is used for the meeting minutes, with numbered and stamped files. Access of the members of the academic community to these documents is guaranteed.
The Registrar of the University ensures the transmission of the Senate’s decisions to the University structures through the administrative structures. When it is possible, this can also be done through electronic mail. All decisions of the Senate are published on the University website. Access to the website is guaranteed to the members of the academic community.
Senate members with unexcused absences to 4 ordinary meetings of the Senate over the course of an academic year lose their membership title.
If a Senate member receives a new title which results in a lack of participation in the Senate’s activity, they are unable to fulfil their mandate, they lose their membership title or are retired, and their replacement shall be made in the same semester in accordance with the election methodology.
The University’s Senate’s attributions are the following:
- guarantees academic freedom and academic autonomy;
- draws up and adopts, following a debate with the academic community, the University Charter;
- approves the strategic plan of institutional development and operational plans, with the motion of the Rector;
- approves the structure, organisation, and functioning of the University with the motion of the Rector and in compliance with the current legislation,;
- approves the draft budget and the budget execution;
- draws up and approves the Quality Assurance Code and the Code of Professional Ethics and Deontology;
- adopts the University Code of Student Rights and Obligations, in compliance with the provisions of the Code of Student Rights and Obligations;
- approves the methodologies and regulations regarding the organisation and functioning of the University;
- concludes the management contract with the Rector
- controls the activity of the Rector and of the Board of Directors through specialized committees;
- validates the public candidate selection process for the position of Dean;
- sets the specific conditions of employment of didactic and research positions. For the employment of the teaching position, performance criteria must be implemented for the medical and didactic specialization.
- approves the methodology for the candidate selection process and the results of the selection process for the recruitment of the didactic and research personnel and periodically evaluates the human resources;
- approves, with the Rector’s motion, the sanctioning of the personnel with poor professional performance, based on its own methodology and the current legislation;
- confirms the election of new managerial structures;
- proposes for approval the establishment of faculties to the Ministry of Education, Research, Youth and Sport;
- decides, based on the proposals of the faculties or the Rector’s councils, depending on the subordination, the founding or dissolution of certain departments, scientific research units, and of micro-production or other structures of the University;
- confirms the heads of the faculties departments or, where appropriate, of the University;
- establishes, based on proposals approved by the faculties councils, the conditions for the admission competitive examination as well as the number of student places for the following academic year, a figure to be submitted for approval to the Ministry of Education, Research, Youth and Sport;
- approves the curricula developed by the faculties councils;
- approves, based on the proposals of the faculties, the methodology for organising the licentiate examination;
- approves the specific criteria for the awarding of scholarships to students, in compliance with the law;
- approves the modification of the academic roster, at the proposal of the departments, with the permission of the faculties or of the Council for the Doctoral School, as appropriate;
- validates the candidate selection process for employment for didactic positions approved by the faculties councils;
- upon receiving subordinate management proposals, approves the release of teaching and research positions for the competitive selection process and appoints the selection committee members;
- approves the granting of the title of Doctor Honoris Causa;
- draws up the criteria for professors and associate professors wanting to hold their didactic position after the retirement age through a limited - term contract;
- approves the proposals of the faculties councils to grant the title of emeritus professor and guest associate professor;
- annually approves, at the proposal and with the approval of the faculties councils, the continuity of academic and research activity past retirement age;
- establishes the coat of arms and symbols of the University;
- approves the development of teaching and research activities by the tenured academic staff in other higher education institutions or research facilities;
- periodically analyses the didactic, research and medical assistance activities within the faculties and departments and establishes priorities in these domains;
- proposes the heads of clinical units;
- grants, according to the law, the scientific title of ”doctor” at the proposal of the Council for Doctoral Studies;
- makes decisions regarding discipline and approves sanctioning in compliance with the law;
- decides on the founding of certain committees, councils or other structures, with permanent or temporary activity, for which they determine their structure, functioning methods and duties, depending on the necessities;
- decides on the participation in consortia, fusion through merging or absorption;
- decides on the founding of research units – development, structure and the functioning methods of these units;
- decides on the founding of consultative structures formed by the representatives of the economic environment and persons from the cultural and external professional academic medium;
- other attributions set by law.
THE ADMINISTRATIVE COUNCIL
The Administrative Council is made up of the Rector, the Vice-rectors, the Deans of the University Faculties, the General Administrative Director and a student representative. The Chief of the Council for University Doctoral Studies has a permanent guest status at the meetings of the Administrative Council.
The meetings of the Administrative Council are run by the Rector as President of the Administrative Council.
The Administrative Council can take decisions in the presence of at least two thirds of its members.
The decisions of the Administrative Council are adopted through the vote of the simple majority of those present, with the obligation that the member of the Administrative Council responsible for the domain in which the decision is to be adopted be present or represented.
The Administrative Council reunites at least once per month or as many times as required, at the convocation of the Rector or one third of its members.
Guests invited by the Rector can attend the meetings of the Administrative Council without having the right to vote.
The attributions of the Administrative Council are the following:
- proposes for approval by the Senate the annual income and expenses budget;
- establishes the institutional budget in operational terms;
- approves the budget execution and the annual balance sheet;
- approves the proposals for employment for didactic and research positions ;
- approves the proposals for new study programs and draws up proposals to the University Senate to terminate the study programs that no longer correspond to the mission of the University or are academically and financially inefficient;
- approves the financial operations that exceed the limits established by the University Senate and informs the Senate accordingly;
- proposes long- and medium - term policies in the University’s fields of interest to the University Senate;
- ensures the fulfillment of the Senate decisions;
- proposes for approval by the Senate the establishment and dissolution of faculties, sections, departments of the University and presents to the Senate the proposals of the Councils of the Faculties regarding the establishment or dissolution of departments of the Faculties or research units;
- submits for approval by the Senate the proposals of the Faculties Councils regarding the procedure for the entrance competitive examination, the curriculum, the number of students places for the following academic year and the methodology for the licentiate examination, as well as any other proposals of these councils which pertain to the competence of the Senate;
- submits for approval by the Senate the University roster;
- monitors the organization of the examination boards for the employment of didactic positions;
- approves the relocation across the country and abroad of members of the academic community during the educational process, as well as that of ancillary and administrative personnel, deciding on the measures necessary for the safe progress of the educational or administrative process;
- proposes for approval by the Senate the annual scientific research plan;
- proposes for approval by the Senate the specific criteria for awarding scholarships for students, as well as their quantum;
- approves the transfer of students within the University, between Faculties or from other Universities;
- approves awards for the employees of the University;
- proposes to the Senate the sanctioning of certain members of the academic community;
- approves the sanctioning of certain members of the ancillary and administrative personnel;
- approves fees for: exceeding the duration of studies over the period stated by the law, admissions, registrations, re-registrations, retake of examinations and other forms of assessment that exceed the limits stated in the curriculum; moreover, taxes can be levied for activities not included in the curriculum, as stated in the methodology approved by the University Senate;
- approves fees for other educational activities, consulting activities and other types of activities;
- other attributions stated by the law.
THE COUNCIL FOR UNIVERSITY DOCTORAL STUDIES
The Council for University Doctoral Studies represents the authority that conducts and regulates doctoral activities.
The Council for University Doctoral Studies is formed according to the guidelines of the Code of University Doctoral Studies.
The Director of the Council for University Doctoral Studies is appointed according to the guidelines of the Code of University Doctoral Studies.
The Council for University Doctoral Studies assembles in periodic meetings, at the convocation of the Director of the Council for University Doctoral Studies or one third of the Council’s members.
The Council for University Doctoral Studies takes decisions in its field of activity in compliance with the law and the Code of University Doctoral Studies.
The Council for University Doctoral Studies makes decisions with the simple majority of those present, on condition that at least two thirds of its members attend the meeting.
The Council for University Doctoral Studies can present to the University Senate projects for Senate decisions.
The decisions of the Council for University Doctoral Studies cannot contradict the decisions of the University Senate.
THE COUNCIL OF THE FACULTY
The structure of the Faculty Council has the following characteristics:
- The Faculty Council is formed 75% by the teaching and research staff and 25% by students;
- The teaching and research staff members of the Faculty Council are representatives of the departments chosen according to the representation norm;
- The students members of the Faculty Council are representatives of the students chosen by the students congruous with an election methodology controlled by the students themselves.
The Faculty Council meets in ordinary meetings, periodically, but not rarely than every two months and in extraordinary meetings, whenever it is necessary, by initiative of the Dean or of at least a quarter of its members.
The Faculty Council is informed at least 5 days before an ordinary meeting and at least 1 day before an extraordinary meeting. The summons will be accompanied by the communication of the agenda and by an informative material regarding the issues that will be discussed.
In case this material is missing, the Dean or the locum tenens will inform The Council on this matter.
The agenda is established by the Dean and contains the information presented by the Dean to the Council regarding the activity having taken place between two meetings of the Council, the Dean’s proposals, written proposals made by at least ten members of the Council.
The meetings of the Faculty Council are run by the Dean, and in his absence, by a Vice-dean, designated by the Dean. If such a designation did not take place, the Vice-deans decide which one of them will run the meeting.
The Council is legally assembled in the presence of at least two thirds of its members. Guests can attend the meeting if they are invited by the Dean, but they do not have the right to vote.
At the beginning of the meeting, the Dean or the locum tenens informs the Faculty Council on the activity deployed since the last meeting, proposes and submits to vote for approval the project of the agenda.
Individual proposals, formulated at the beginning of the meeting, can also be included on the agenda.
The debate of each issue on the agenda is usually closed with the taking of a decision or with a proposition which will be forwarded to the Administration Council.
The decisions of the Faculty Council are recorded in the casebook, signed by the Dean and the Chief Secretary of the Faculty and have enforceable status. A register, with numbered and stamped pages, will be kept for the records.
The decisions of the Faculty Council are made by open nominal vote. The exceptions are the situations of electing the board, all decisions regarding persons and other situations decided on by the Council, when the vote is direct, secret and personal.
The Faculty Council makes decisions with the favorable vote of half plus one of the present members, with the exception of the cases when the law or Charter prescribe otherwise.
Members of the Faculty Council whith 4 unexcused absences from ordinary Council meeting during an academic year lose their member status.
If a Faculty Council member acquires a new status that leads to absencees during Council works, or is unable to exercise his or her mandate, or is retired, the member will be replaced, according to the provisions of the election methodology.
The Faculty Council has the following main attributions:
- Analyses the academic process, scientific research and medical assistance in the departments;
- Establishes the criteria and standards for the periodic evaluation of the academic corpus and research personnel;
- Defines and redefines the fromative objectives of the faculty;
- Proposes to the Senate the setting up or dissolution of some clinics, disciplines, faculty departments, microproduction and scientific research units or other structures;
- Approves the Dean’s proposals regarding the competitive entrance examination and the number of students places for the following academic year and forwards them to the Senate;
- Approves the faculty curriculum and forwards it to the Senate, for further approval;
- Analyses the departments’ endowment for the teaching and research activity;
- Approves the Dean’s proposals regarding the methodology for the licenciate examination and forwards them to the Senate, for further approval;
- Proposes for approval by the Senate changes of the academic and research roster;
- Approves, according to the law, at the proposition of the Dean, the competition committees for the employment for teaching positions;
- Approves the report of the competition committees for the employment of teaching positions;
- Proposes to the Senate the granting of the titles of professor emeritus and associate-invited professor;
- Decides the coat of arms and symbols of the faculty;
- Approves and forwards to the Administration Council propoals regarding the use of faculty’s patrimony;
- Decides the establishment of some committees with temporary or permanent activity for which it decides the structure, objectives, operating mode, according to the needs;
- Approves, according to the law, the Dean’s proposals regarding the forfeit of the academic community members, the ancillary and administrative personnel;
- controls the activity of the Dean and approves his annual reports regarding the general state of the faculty, the quality assurance and the compliance of academic ethics in the faculty;
other attributions provided by the Law or by the Charter
THE DOCTORAL SCHOOL COUNCIL
The Doctoral School Council represents the authority responsible for the leadership and regulation of the doctoral activity at the level of the Doctoral School.
The Doctoral School Council is formed according to the Doctoral University Studies Code.
The Doctoral School Director is appointed according to the Doctoral University Studies Code.
The Doctoral School Council is reunited for periodic sessions when summoned by the Doctoral School Director or by one third of its members.
The Doctoral School Council takes decisions in its area of activity according to the law and the Doctoral University Studies Code.
The Doctoral School Council takes decisions with the simple (voting) majority of the people present at that time and on the condition that they represent two thirds of its members.
The Doctoral School Council’s decisions cannot contradict those of the Doctoral University Studies Council or of the Faculty Council.
THE DEPARTMENT COUNCIL
The Department Council represents the authority responsible for the leadership and regulation of the department’s activities.
The Department Council is formed by representatives of the clinics and disciplines within the department chosen according to the representation norm.
The clinic represents all the staff members teaching the same clinical subject and working in the same place (the clinic’s headquarters).
The discipline represents all the staff members teaching the same non-clinical subject and working in the same place (the discipline’s headquarters).
Clinics and disciplines have their own member functions.
The faculty member with the highest rank is considered the head of that particular clinic or discipline.
If within a clinic or a discipline there are several faculty members with the highest rank, the head of that clinic or discipline will be chosen through an election.
The Head of the department will be chosen through the direct and secret vote of all the members of that department.
The Department Council is reunited for periodic sessions when summoned by the Head of the department or by a third of its members.
The Head of the department will run the Department Council meetings.
The Department Council makes decisions in its area of activity according to the law and the University Charter.
The Department Council makes decisions with the simple (voting) majority of the people present at that time and on the condition that they represent two thirds of its members.
The Department Council can forward the Faculty Council decision projects made by the Faculty Council.
The Department Council’s decisions cannot contradict those of the Faculty Council.